Job summary
Alexa AI is seeking an experienced executive assistant who wants to support the VP of Information in a in a fast-paced, exciting, and growing organization.
The ideal candidate will act as a seamless extension the VP, and will work closely with our leadership team and Executive Assistants throughout Alexa. The ideal candidate will be a detail oriented, experienced planner, with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure.
The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical.
The successful candidate will possess the ability to complete complex tasks quickly autonomously, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment, and build effective working relationships inside and outside the group.
Key job responsibilities
Management of complex calendar and scheduling to support teams in multiple locations in multiple time zones
Ability to look around corners and anticipate needs or areas for improvement
Act as a trusted business partner to VP and management
Manage expense reports and possible future domestic and international travel
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
Management of org space, including moves and re-configurations
Work closely with the leadership team, business partners, and other Executive Assistants to provide support to the organization
Have fun at work and help others do the same
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
Assist the EA team to foster a cohesive and effective work environment
Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items
A day in the life
This position will work closely with other Executive Assistants and Administrative Assistants throughout Amazon. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative. In addition, exceptional written and oral communication skills, high attention to detail, bias for action, detailed planning, time management and organizational skills are required.
About the team
The Amazon Alexa team focuses on bringing user-delighting, voice-activated experiences to Amazon customers. The Alexa team first began with the development of Amazon Echo, a new category of device designed entirely around your voice. It’s always ready, connected, and fast — just ask for information, music, news, weather, and more. Echo begins working as soon as it detects the wake word.
Bachelor’s degree
Superior attention to detail and ability to meet tight deadlines
Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
Strong organizational, communication, and interpersonal skills
Strong analytical skills
Demonstrated ability to design and improve processes
Ability to prioritize and handle multiple assignments at any given time
High level of integrity and discretion
Impeccable attention to detail
Ability to work effectively with minimal supervision
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.