Amazon.com Services LLC Looking For Executive Assistant, Amazon Studios at Culver City, CA Full Time

• 3+ years of experience supporting senior-level management
• Administrative experience managing multiple complex calendars
• Experience coordinating meetings, travel (domestic and international), and events
• Project Management/Project Coordination Experience (goal & project tracking, reporting, space planning, budgeting, process improvement, etc.)
• Proficient with Microsoft Office Suite (Outlook, Excel, OneNote, PowerPoint, Visio and Word)

Job summary

Amazon is seeking a customer-obsessed and self-motivated Executive Assistant to join its Amazon Entertainment Legal team. This is a great opportunity to join a high functioning and growing team with plenty of new challenges and responsibilities for you to grow and further your professional career.

Come and support the VP for Amazon Studios on one of the most innovative and exciting Amazon legal teams! The ideal candidate will be professional, hold the highest of standards and be a fast learner with experience using sound judgment while working in a fast paced, goal-oriented, and ever changing work environment. The successful candidate will possess the ability to complete high volumes of tasks and projects quickly with little to no guidance; react with appropriate urgency to situations and events that require quick response or turnaround; take effective action without knowing the total picture; and efficiently and creatively solve difficult or complex problems that affect people within the group or other related groups. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is key. They will also be a detail-oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and grace under pressure. Finally, the ideal candidate will be someone who wants to build a deep and trusting, long-term professional relationship with our leaders. The Executive Assistant will be a key player of the team with the opportunity to take on special projects with increased responsibility.

Key job responsibilities

Responsibilities (including but not limited to):

• Management of complex calendar and scheduling requirements
• Schedule cost effective air/hotel/ground transportation
• Create detailed travel itineraries (including smooth transitions between time zones)
• Complete and file expense reports; utilizing both domestic and international currencies
• Drive team activities (including org-wide meetings, training events, social outings, and other key logistics)
• Identify and coordinate most productive and cost-effective method for meetings including in person, on-site, audio conferences (international stateside and local) and video conferences
• Close collaboration with departmental EA peers (in multiple locations)
• Responsible for all space planning activities within the organization
• Identify, simplify, and solve a range of unnecessary or complex problems using existing tools and limited resources
• Ability to work independently with minimal direction
• Serve as a business partner ensuring strategic, proactive, and thoughtful support of the business cycle
• Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines
• Proven track record demonstrating ability to work effectively with minimal supervision
• Ability to quickly learn organizational structure and the objectives of the team
• High levels of integrity and discretion
• A terrific work ethic accompanied by an ever-positive, get-it-done attitude

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.