Bank of America Hiring for Executive Assistant – Global Human Resources at Boston, MA Full Time

Job Description:

The Executive Assistant will provide direct support to the Global Human Resources Executive for CFO and Legal handling advanced and confidential administrative duties. Principle duties are managing schedule, coordinating meetings, travel and agenda support. This position requires use of considerable tact, discretion, diplomacy and judgment.

Responsibilities include but are not limited to:

• Provide sophisticated calendar management; prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
• Screen and respond to incoming calls; forward and respond pro-actively as appropriate
• Prepare executive for day meetings including daily calendar, assist in compiling and organizing documents and materials for meetings
• Accurately arrange complex, detailed and frequently changing travel plans and itineraries
• Travel and expense processing
• Ordering supplies as needed, handling technology and equipment issues

Enterprise Role Overview:

Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine but somewhat complex correspondence. Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive. Reads, screens, refers and responds to incoming mail, ensuring that referrals are made, responses are gathered and summarized. Typically manages different and conflicting objectives, projects or activities at once. Coordinates schedules for corporate level executives. May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member. Communicates with executives and line management to gather/convey relevant information. Some staff at this level are involved in high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment.

Required Skills:

• 5-10 years of administrative support experience
• Must have prior or current work experience as an EA or comparable level as a senior level AA
• Advanced Outlook experience to include superior calendar management skills
• Ability to manage incoming phone calls effectively and politely
• Must have impeccable judgment
• Ability to proactively look for potential conflicts or issues and resolve with little or no involvement from Executive
• Demonstrated ability in either current or prior positions to interact with senior level executives
• Highly organized with strong attention to detail is critical
• Advanced verbal and written communication skills with not only senior leaders but with all levels of management
• Experience with the Bank systems and processes including:
• Expense Reporting process and systems
• Travel Reservations
• Invoice Processing
• Demonstrate history of ability to solve problems and resolve conflicts, partner across the organization, ensure effective time and organization management
• Ability to work effectively under pressure and time constraints
• Ability to manage executive material with highest degree of confidence

Desired Skills:

• Bachelor’s degree is preferred; will consider strong experience in lieu of degree
• Proficiency in Bank of America systems including Concur & Ariba/eRequest, Corporate Travel Services, My Facility, Visitor access system, etc
• Proficient in MS Office Products (PowerPoint, Excel and Word)

Job Band:

H7

Shift:

1st shift (United States of America)

Hours Per Week:

40

Weekly Schedule:

Referral Bonus Amount:

0