Berkshire Hathaway Automotive Hiring for Executive Assistant at Irving, TX Full Time

The Executive Assistant reports directly to the President/CEO of the Company and provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant serves a liaison to senior management, Partners, General Managers, and Controllers.

The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, meticulous attention to detail, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have previous experience working in a professional office environment, performing administrative duties and providing high-quality support to executives. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at time to handle a wide variety of activities and confidential matters with discretion.

We offer a competitive benefits package for full-time employees. Medical, Dental, and Vision Coverage, Life Insurance, Disability and Paid Time Off / Holiday, 401(k) with company match.

This position is located at our Headquarters in Irving, Texas.

Executive Support:

• Complete a broad variety of administrative tasks for the President including, but not limited to: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, compiling data for reports, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
• Plan, coordinate, and ensure the President’s schedule is followed and respected. Provide a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the President’s time and office.
• Prioritize conflicting needs; handle more matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Work closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, follow up appropriately
• Manage and edit numerous Dealerships lists as appropriate
• Coordinate and arrange small and large onsite and offsite meetings and events

Education and Experience Requirements:

• Strong work tenure: five years or more experience in a professional, fast-paced office environment
• Experience supporting C-Level executives, preferred
• Proficient in Microsoft Office (Outlook, Word, Excel, Power Point), ZOOM, and Adobe Acrobat
• Experience in planning/coordinating meetings and events

Qualifications:

• This role requires a professional, reliable, self-starter with high ethical standards and integrity with the ability to maintain confidentiality, diplomacy, and discretion at all times
• Excellent analytical and organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• A strong work ethic and ability to work in a dynamic, rapidly changing work environment
• Strong written and verbal communication skills
• Very strong interpersonal skills and the ability to build relationships with senior management, Partners, General Managers, and Controllers
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response to the dealerships
• Ability and willingness to work in-office 5 days per week

• All potential employees must pass pre-employment testing including a background check and drug screen

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time off / Holidays
• 401 (k) with company match
• Paid training and development
• Career growth opportunities

About Berkshire Hathaway Automotive:

Berkshire Hathaway Automotive is one of the largest automotive dealership groups in the United States and provides management consulting services to approximately 86 dealerships in 10 states. BHA’s office is located at 8333 Royal Ridge Pkwy Suite 100, Irving, TX.