Berkshire Hathaway HomeServices, Arizona Properties Hiring for Receptionist & Administrative Assistant at Scottsdale, AZ Full Time

Job Summary:

To provide administrative support and front desk reception for Branch Office Operations, in a fast

paced, high volume environment.

Duties and Responsibilities:

• Excellent interpersonal and organizational skills required
• Answer all incoming phone lines.
• Greet incoming clients, vendors, Sales Executives and staff while maintaining a professional business office environment
• Highly motivated and enthusiastic
• To complete and carry out all administrative support functions and duties as assigned by Branch Management
• Phone calls & mail screening; memo; letters; follow up communication, etc.
• Facilitate catering meetings and/or events.
• Create meeting agenda and summary if required
• Prepare overhead presentation and/or handouts
• Create and maintain Calendar for Branch Manager as necessary
• Coordinate Appointments / Meetings / Events / Birthday & Anniversaries celebrations, and cards for distribution, etc.
• Prepare/ dispatch personal correspondence from the Management
• Review broker files as necessary for compliance
• Data entry into Skyslope
• Data entry into MLS
• Assist as needed in the coordination of company events and functions

Minimum Job Requirements:

• Excellent interpersonal and organizational skills.
• Highly motivated and enthusiastic, enjoys working as a team member, with internal and external clients.
• Knowledge of real estate environment and operational functions (i.e. owner-brokers, administrative support staff and management team.)
• The ability to generate reports and create letters.
• The ability to work in Excel, PowerPoint and create charts and graphs.
• Microsoft Word/ Excel/ Publisher/ PowerPoint
• Administrative background with three years of and administrative experience or equivalent is essential
• The ability to exercise discretion and independent judgment is imperative
• The qualified candidate must be highly organized and able to manage multiple tasks as well as prioritize
• Working knowledge of real estate industry, a plus

The above statements are intended to describe the general nature and level of work being performed. It is not designed to cover or contain a comprehensive listing of all activities, duties, requirements, efforts or working conditions associated with this job. While this is intended to be an accurate reflection of the current job, Berkshire Hathaway HomeServices reserves the right to revise the job or to require that other or different tasks be performed.

Equal Opportunity Employer

Employment with Berkshire Hathaway HomeServices is at will and, accordingly, may be terminated by you or Berkshire Hathaway HomeServices at any time without prior notice.