Responsibilities
The Administrative Assistant 2 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include Auto-dialer activities and applications, distributing and preparing incoming and outgoing mail, and maintaining office supplies or other inventory, facilitate and participate in Onboarding activities . Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.
Required Qualifications
Proficient in Microsoft Outlook, Excel, Word, and PowerPoint
Ability to manage multiple or competing priorities
Strong attention to detail
Capacity to maintain confidentiality
Strong organizational skills
Strong verbal and written communication skills
Must be passionate about contributing to an organization focused on continuously improving consumer experiences
Ability to balance multiple initiatives and prioritize workload
Hybrid Office Setting: Travel required
Preferred Qualifications
Associates or Bachelor’s Degree
Proficient in Microsoft Excel and Access
Previous administrative or related experiences
Experience with internet research and proof-reading/editing
Additional Information
Scheduled Weekly Hours
40