Humana Looking For Administrative Assistant 2 at Washington, DC Full Time

The Administrative Assistant 2 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

Responsibilities

Location: Preference is Arlington VA office however open to remote candidates

The Administrative Assistant plays a key role in in the Clinical Strategy and Quality organization, providing direct support to the Senior Vice President along with support to the leadership team as needed. This position will manage the SVP calendar, coordinate meetings and execute various administrative responsibilities. This role will interact with internal and external parties in support of departmental objectives and will require a working knowledge of the organization and programs in order to prioritize accordingly.

In this position, you will:
Provide complex calendar management, including scheduling meetings and speaking engagements, and effectively prioritizing the most sensitive matters

Manage multiple stakeholder requests at a fast pace and effectively navigate complex coordination across different parts of the enterprise

Coordinate travel arrangements and prepare expense reports

Schedule department events, help manage internal department meetings, organize and manage all details related to key business meetings

Assist leadership team with reports, agendas and meeting minutes; compose letters, e-mails, and memos on routine matters

Receive and processes bill payments

Research, price, and purchase office supplies

Provide guidance on administrative tools or processes to the team

Support other projects and initiatives as assigned (e.g., support with presentations, meeting strategies, managing internal tools such as SharePoint and Teams)

Collaborate with other administrative coordinators across the company

Interact with leaders of all levels within the department and across the company, demonstrating executive presence, confidence, and ability to remain calm under pressure

Manage self and work independently with judgment, tact, emotional intelligence, sense of urgency and accountability

Model positivity, collaboration, and precision

Maintain strict confidentiality

Required Qualifications

2 or more years of previous administrative experiences

Ability to anticipate needs, take initiative, resourcefulness and responsiveness are essential

Proficiency in Microsoft Office Programs (Outlook, Word, PowerPoint, Excel etc.)

Strong attention to detail

Skilled at balancing multiple initiatives and competing priorities in a fast paced environment

Excellent communication and organizational skills

Capacity to work independently and lead with executive presence

Ability to maintain confidentiality when necessary

Experience working with expense submissions and approval processes

Experience scheduling travel and meetings

Desired Qualifications

High School Diploma

Associate’s or Bachelor’s Degree

Experience planning events

Experience managing executive-level schedule

Experience with floor/space planning

Additional Information

For this job, associates are required to be fully COVID vaccinated or undergo weekly COVID testing and wear a face covering while at work. The weekly testing will need to be done through an approved Humana vendor, and unvaccinated associates should follow all social distancing and masking protocols if they are required to come into a Humana facility or work outside of their home. We are a healthcare company committed to putting health and safety first for our members, patients, associates, and the communities we serve.

If progressed to offer, you will be required to:
Provide proof of full vaccination OR

Commit to weekly testing, following all CDC protocols, OR

Provide documentation for a medical or religious exemption consideration.

This policy will not supersede state or local laws. Requests for these exemptions should be submitted at least 2 weeks prior to your scheduled first day of work.

Scheduled Weekly Hours

40