Intel technologies Looking for Team Amazon Executive Administrator at Fully Remote – United States Full Time

Job Description

The Sales and Marketing Group (SMG) Amazon Team is seeking an experienced, organized and action-oriented executive admin to partner with our Amazon Team Executive, staff and Customer. We are looking for an admin who enjoys working in a high energy environment, who is experienced, organized, collaborative, and action-oriented and extremely flexible to adapt to the ever-changing extremely fast-paced office, while providing top level professional support. This role requires a person who can handle high stress and have fun at the same time, driving an efficient and productive office.

The SMG Global Accounts Amazon Team is a fast-paced, energetic team who gets to work with our customer directly every day!  We are a lively, team-oriented, problem-solving group who find the best solutions to serve our customer well! We offer a “family” attitude from the very top down to the last employee, always being treated as family; also, you will experience how this company values our employees.  Our managers and team members truly value one another, and we work as a team to be the best we can be for our customer!

Candidate must have customer-facing experience, coordinating complicated calendars within Intel and with outside Customers as well, building relationships within Intel Executive Admins, as well as with our Customer’s Executive Admins. The candidate must have strong interpersonal skills and will be expected to work smoothly and professionally with other admins to help facilitate timely and accurate planning. This candidate should be a high performer with a passion for growth, execution, and shareholder value creation with unquestionable integrity.

The Executive Administrators responsibilities include, but are not limited to:

• Strong calendar management for the VP’s calendar, maintain Staff agendas and assist in planning internal and external customer meetings, external engagements, conferences, etc.

• Make extensive travel arrangements, domestic and international, and prepare expense reports.

• Organize and coordinate department meetings, quarterly events, recognition, and teambuilding activities, virtual and face-to-face, across the organization.

• Keep abreast of all organizational changes and business developments, maintain in-depth understanding of office management procedures as well as departmental and legal policies.

• Keep accurate and detailed department records, including maintaining Teams, SharePoint, Yammer page, org charts, email distribution lists, etc.

• Perform general administrative duties such as generating Purchase Orders and paying invoices, ordering supplies, ordering recognition gifts, generating shipping memos, etc.

• Anticipate the business needs to help ensure deadlines and that goals are met.

• Receive, interpret, and evaluate requests, take appropriate responsive action, and determine when staff should be notified or involved. In the executive’s absence, ensure that requests for action or information are distributed to the appropriate staff member.

• Assist with tactical projects and programs for the department, prepare presentations, edit and review documents for quality control.

• Collaborate with other admins to improve the efficiency of administrative processes.

• Customer Relationship and Leadership experience preferred.

The ideal candidate should exhibit the following behavioral traits:

• Thinks methodically and flex quickly, closing requests accurately and promptly while adaptable to various competing demands, know how to say ‘no’ diplomatically to manage time and enable manager to focus on work demands.

• Communicates well and clearly, ask questions if not clear.

• Works well with text messaging, team etc.

• Manages Customer contact list and prepare follow-up post meetings both internal and external.

• Strong experience in working with and across several different time zones.

• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

• Mature individual with the ability to handle Customer relationships and needs.

• Cross org admin collaboration experience required.

• Proven teamwork, critical thinking, decision-making and problem-solving skills.

• Interpersonal and communication skills, and comfortable interacting with all levels inside and outside Intel.

• Handle multiple responsibilities while maintaining a high-level of performance/professionalism.

• Resourceful team player and self-starter with the skills to work with minimal supervision/direction and ambiguity.

• Possesses a strong customer service orientation and uses judgement and discretion when handling sensitive, confidential information.

• Strong multitasking skills with attention to detail and strong follow-through.

• Must possess the skills to work in a fast-paced and dynamic work environment with grace and professionalism.

Qualifications

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates. This position is not eligible for Intel Immigration sponsorship.

Minimum Qualifications:

• 5+ years’ experience as an executive assistant or related role working with outside Customers.

• 5+ years’ experience with Microsoft 365 and all Microsoft tools (Outlook, Word, Excel, PowerPoint, SharePoint Online, MS Teams, etc.).

• 5+ years’ experience with executive calendar management including coordinating complex meetings internal/external attendees, and video conference room booking, etc.

• 5+ years’ experience with travel itineraries, visa application, expense reporting and Administrative Tools such as Concur and Workday.

Preferred Qualifications:

• 7+ years’ experience as an executive assistant or related role specifically working with outside Customers.

Inside this Business Group

Intel’s Sales and Marketing (SMG) organization works with global customers and partners to solve critical business problems with Intel based technology solutions. SMG works across business units to amplify the customer voice and deliver solutions that accelerate their business. We work across numerous industries, including retail, enterprise and government, cloud services and healthcare as examples. The operations team focuses on forecasting, driving alignment with factory production and delivering efficiency tools and our marketing capability drives demand and localized marketing in locations around the globe. Our sales force navigates a complex partner and customer ecosystem while shaping product roadmaps, driving value for our customers, and collaborating to harness emerging technology trends to deliver comprehensive solutions.

Covid Statement

Intel strongly encourages employees to be vaccinated against COVID-19. Intel aligns to federal, state, and local laws and as a contractor to the U.S. Government is subject to government mandates that may be issued. Intel policies for COVID-19 including guidance about testing and vaccination are subject to change over time.

Posting Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.

Benefits

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation. Find more information about all of our Amazing Benefits here: https://www.intel.com/content/www/us/en/jobs/benefits.html
Annual Salary Range for jobs which could be performed in US, Colorado, New York, Washington, California: $61,450.00-$92,230.00 (Hourly Role)
*Salary range dependent on a number of factors including location and experience

Working Model

This role is available as a fully home-based and generally would require you to attend Intel sites only occasionally based on business need. This role may also be available as our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. In certain circumstances the work model may change to accommodate business needs.