Microsoft Looking For Executive Assistant at Bellevue, WA Full Time

We are looking for an experienced Lead Executive Business Administrator to support a Technical Fellow and support the Secure Admin Workstation (SAW) program for WebXT. This position will spend time on logistical team support, travel, projects, cross org coordinating the SAW program, and daily calendar support. We are looking for someone that has amazing organization skills, loves providing outstanding customer service and can manage tasks big and small.

A successful candidate will have demonstrated work experience in a fast-paced environment. They must have strong attention to detail, planning, organizational and time management skills. The art of being flexible and the ability to adapt to a fluctuating work environment is key.

Responsibilities

Calendar management and meeting logistics – Use discretion to make independent decisions to prioritize customer/partner meetings and urgent escalations, while balancing the overall rhythm of business (ROB). Uses executive maturity and judgement to own multiple decision making processes, in close partnership with stakeholders and peers. Exercises a sense of priority and awareness for high impact meetings (e.g., high profile, large scale) and urgent business needs.

Domestic and international travel logistics management (flights, transportation, visas, et al)

Event support for external and internal (large to small scale) events

Procurement resource management of goods/supplies, managing POs, SOW’s, and contracts end to end with accuracy/detail

Work closely with the Senior Executive Assistant, Lead Executive Administrators, and other support staff across WebXT/Microsoft/externally as needed

Ensure compliance of administrative operational policies and procedures.

Lead and collaborate logistics of the Secure Admin Workstation (SAW) program across WebXT

Maintain SAW accuracy and compliance

Overtime may be required

Some travel may be required

Qualifications

Required Qualifications:
6+ years of administrative support or related experience

Proficiency with Microsoft software including: Word, Outlook, Powerpoint, Excel, and SharePoint

Demonstrated customer service abilities and strong written and verbal communication skills

Preferred Qualifications:
Bachelor of Arts/Science (BA/BS) or equivalent experience preferred

Knowledge of internal Microsoft tools

Agility and experience in providing proactive, exceptional support

Ability to work quickly and efficiently with attention to detail and accuracy

Strong organizational skills with the ability to integrate a wide range of inputs as well as work on several complex projects simultaneously

Demonstrated initiative, resourcefulness and strong work ethic with the ability to maintain confidentiality

The ability to communicate effectively with others at all levels within the organization, as well as our valuable partners and clients

A calm focused and positive person under pressure and in relatively ambiguous and complex situations

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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