Microsoft Looking For Executive Assistant at Washington, DC Full Time

Microsoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world. You can help us achieve our mission.

The Microsoft Airband Initiative works with internal and external partners to guide and shape innovative products, solutions, and business models that make digital equity (access affordable broadband, affordable devices, and digital skills) a reality for unserved and underserved communities around the world. The team already has a portfolio of high-impact, high-profile engagements with partners across five continents.

As part of this, the Airband Team is seeking an experienced Executive Business Administrator to support the General Manager and team. Ideal candidate can navigate and change directions quickly within a fast-paced environment, embrace a challenge head on with confidence, a calm sense of urgency, and a positive attitude. Must be highly organized, collaborative, extreme level of attention to detail and looking to be part of a fun highly energetic team!

Candidate should have strong communication skills, along with a professional demeanor and a desire to remove barriers to ensure success. You must be highly detail-oriented, have strong multi-tasking skills, and practice consistent and timely follow-through. Successful candidate will have demonstrated work experience supporting a team in a fast-paced environment, strong planning, organizational and time management skills, flexibility, ability to work independently and be comfortable operating with ambiguity, multi-tasking, meeting deadlines, changing direction in rapid response to a fluctuating work environment and prioritize among multiple projects with a dynamically changing workload.

Responsibilities

Provide end-to-end calendar support for executive, including proactive planning of external partner meetings in tandem with planned business travel to drive schedule efficiencies.

Manage team rhythm of business, including monthly, quarterly and annual team and customer forums in partnership with business management.

Reconcile and submit expense reports & act as the interim approver for all team expenses

Manage aliases

Open POs and track efficiency of PO management

Manage headcount including requisition and PCN management

Be a liaison with key business partners including HR, Finance

Perform any adhoc administrative tasks

Coordinate space management and event coordination with various stakeholders

New hire onboarding, computer & peripherals ordering

Plan and execute team morale events while keeping within budget

Qualifications

Required/Minimum Qualifications

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Demonstrated experience working in an environment that required multi-tasking, meeting deadlines, changing direction in rapid response to a fluctuating work environment and prioritize among multiple projects with a dynamically changing workload.

Proficiency with MS products including Outlook, Visio, Word, Excel and/or PowerPoint.

Additional or Preferred Qualifications

Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)OR equivalent experience.

2+ years experience serving as mentor to others.

3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Strong verbal and written communication skills.

Strong attention to detail with strong problem-solving and troubleshooting skills.

Knowledge of corporate organization and culture and ability to navigate it successfully.

Strong cross-team collaboration & organizational skills.

Ability to be flexible and work quickly and efficiently.

Ability to react with appropriate urgency to situations and requests.

Must be able to maintain confidentiality and use discretion and judgment at all times.

Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.

Strong planning, organizational, and time management skills

Emotional intelligence and professionalism: ability to represent Microsoft well with important external community partners.

Knowledge of Microsoft internal tools such as Employee Central, iCIMS, MS Travel, MS Expense, MS Approvals, MyOrder, MS Invoice, and HeadTrax.

#CELA

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.