Microsoft Looking For Executive Business Admin at Mountain View, CA

Microsoft’s Silicon Engineering and Solutions (SES) team is transforming the ways people communicate, create, and collaborate through the devices and components we develop. Azure, XBOX, Surface, and Hololens incorporate our internally developed silicon components. We have an excellent opportunity for an experienced and motivated Business Administrator to support a General Manager and Engineering team.

The ideal candidate will have experience providing high efficiency, proactive support, and adjusting direction in response to shifting priorities. Working with different timelines and responding/adjusting schedules accordingly is essential in this role. Must have strong attention to detail, the ability to self-direct, organizational and project management skills, demonstrated initiative, a strong work ethic, and effective communication with others. Must also uphold the highest integrity and business professionalism and deal with sensitive data with absolute confidentiality.

Responsibilities

Primary responsibilities include (not inclusive of all possible responsibilities):

Managing the General Manager’s complex calendar with utmost attention to accuracy, timeliness, and ensuring the schedule aligns with her/his priorities and commitments.

Planning and executing any meetings, events, offsite meetings

Planning and coordinating domestic and international travel plans end-to-end, including the proactive anticipation of any logistics and itineraries.

Preparing and reconciling expense reports to ensure timely processing. Will also handle expense approvals for General Manager’s direct reports.

Assisting with org-wide events run by the admin team.

Providing group-level support for team reporting directly to the General Manager.

Team support including space management, office moves, new hire set up and onboarding and procurement of equipment and supplies

Working closely with the Business Manager and other operations staff regarding communications, meetings, etc.

Other responsibilities may include:
Providing backup support (calendar, travel, expenses) to others.

Working closely with admin lead to increase cross-team collaboration.

Maintaining group aliases

Qualifications

5+ years of successful high-level administrative experience supporting Senior Executives and demonstrated work experience in a complex environment.

Knowledge of corporate organization and ability to navigate.

Proficiency with Microsoft productivity software and internal tools.

Excellent organizational, analytical, anticipatory, verbal, and written communications skills.

BS/BA degree preferred.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.