Microsoft Looking For Executive Business Administrator reporting to Chief Strategy Officer at Redmond, WA Full Time

We are looking to hire an experienced and energetic Executive Administrative Assistant to join the Corporate Strategy team to support the Chief Strategy Officer and his team. We are looking for a passionate, motivated team player, with a can-do attitude. The candidate must have superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests, sometimes with little guidance. There will be a need to exercise common sense and good situational judgement. A high level of discretion in handling confidential information, professionalism in dealing with some of the most senior executives inside the company and a range of senior people outside the company including executives, founders, investors, thought leaders and government officials. The candidate needs to be able to be comfortable with working “out in front” of the team as well as behind the scenes. You will also develop a deep knowledge of the broad business group and act as a cross-group information resource. The Executive Business Administrator will partner directly with the Chief Strategy Officer.

Responsibilities

Manage and prioritize a very complex calendar with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments

Executive-level interfacing within the organization and across Microsoft, as well as outward facing contact with senior customers and partners

Make time management decisions on behalf of the CSO to ensure meeting requests meet with time management priorities and performance objectives

Act as representative for the CSO to a wide spectrum of Microsoft employees, as well as executives and employees from outside organizations.

Assist with one GM’s calendar as well as team support

Plan and support team activities – meetings, purchase orders and morale events

Forecast and track headcount for the team.

New hire set up including all HeadTrax/MSS functions, office setup including computer equipment, space, office supplies, aliases, etc.

Manage financial budgeting, forecasting, and reporting; track spend on vendors.

Procurement of goods and services for the CSO and team

Partnering with Finance, HR, and Recruiting

Submit and reconcile expense reports for the CSO to ensure timely processing

Assist with streamlining policies across the org

Back up support to an EVP EA

Qualifications

5+ years of demonstrated relevant work experience in a fast-paced and complex environment

Build and maintain effective working relationships and accommodate diverse working styles

Ability to adapt to daily challenges and rapid changes

High level of effective interpersonal skills and excellent customer service.

Superior organizational skills

High degree of common sense and ability to apply good judgement based on situational awareness

Ability to organize and lead the admin community

The ability to self-direct and work independently, deal with ambiguity, and act with appropriate urgency and flexibility with a positive attitude

Must be able to maintain confidentiality and use discretion and judgment

Ability to see the big picture

Possess a good sense of humor and an ability to connect with people inside and outside the team

Knowledge and proficiency with Microsoft products and internal systems including Outlook, Microsoft Office, Windows, MSS, HeadTrax, MyOrder, MSExpense preferred

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.