QualificationsAnalysis skillsCommunication skillsInformation securityBudgetingAdministrative experience
The mission of Microsoft Digital Security & Resilience (DSR) is to enable Microsoft to build the most trusted devices and services, while keeping our company safe and our data protected. As part of Microsoft’s Security, Compliance, Identity, and Management organization, and a steward of Microsoft and our customer’s data, a core function of Microsoft DSR is ensuring the security of every aspect of the business. Microsoft DSR is responsible for company-wide information security and compliance, with a strategic focus on information protection, assessment, awareness, governance, and enterprise business continuity. As customer zero, we deploy and secure these services inside Microsoft and then share best practices with enterprise customers at scale across the globe. We have exciting opportunities for you to innovate, influence, transform, inspire and grow within our organization and we encourage you to apply to learn more!
The Digital Security & Resilience (DSR) team is looking for a Business Administrator to join our team! We are looking for an accomplished candidate to support the team. The ideal candidate is someone who has a passion for making leaders and organizations better – through relationships, collaboration, and keeping things running with great process. This position requires someone who is extremely well organized, has excellent communication skills, shows initiative & drive, and the ability to set priorities and handle multiple tasks simultaneously with little direction.
To be successful, you will anticipate and remove administrative roadblocks, make timely decisions, and have strong planning and organizational skills. You will build effective working relationships across boundaries and accommodate work styles and perspectives of diverse individuals around the world.
Hardware: own the ordering, maintaining, recycling and standards for the hardware and peripherals for DSR. Maintain the storage rooms and take inventory, as needed. Work with Chief of Staff/Director of Business Management to help manage hardware budget and provide reporting on a regular basis.
Employee onboarding/offboarding: Meet new hires and help with day-one set up. Manage the setup and clearing of machines, peripherals, desks (space).
Event coordination and set up for org-wide meeting and events: assist with management and logistics including room reservations, catering, and vendor engagement for org-wide Holiday Party, Summer Picnic, Manager Meetings, Trainings, etc.
Work as part of a strong admin team to manage the needs of the overall group.
Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions to include communicating and working with highly confidential and sensitive information.
Calendar support and special projects as needed.
2+ years of experience working in an administrative, reception, or other support role at Microsoft, or another enterprise organization
Must be capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs
Demonstrated effective communication across various groups and levels both in-person and via email
Process-driven, extremely well organized, and detail-oriented
2+ years of experience supporting a calendar
High integrity with experience handling confidential information
Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure
Demonstrated track record of sound judgment, problem resolution, teamwork, budgeting and analytical skills, decision making skills and the ability to work under pressure
Ability to guide all levels to follow policies within organization wide programs
Ability to improve and establish policies within the DSR organization
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.
Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.