Tesla Looking For Senior Document Control Specialist at Fremont, CA Full Time

The Role:

Document Control Specialist

Department: Facilities, Document Control

Tesla is looking for a highly motivated Document Control Specialist. This position’s primary responsibility is to work with the Document Control or Engineering Manager to help support the engineering, procurement, and construction (EPC) group at the Tesla Fremont Factory in Fremont, California. This position will support the design, planning, and execution of company infrastructure by providing the team with the necessary information to ensure successful document management. Role would support project processes and documentation from the design phase to project close out. The successful candidate will support daily management and maintenance of the document control system across all programs, implement and improve change management processes for documents, create and maintain documentation standards, report on documentation statistics, and provide trainings to internal and external team members on the system and processes.

Responsibilities:

• Operate as a central contact for all document control issues, support, and ongoing management of the system
• Work with sub-contractors and suppliers to ensure compliance with the Tesla document management system
• Process critical documents and deliverables including, but not limited to: submittals, designs, drawings, calculations and other engineering or construction documents
• Maintain project correspondence (electronic and hard copies when necessary)
• Provide document control support to Contracts and Procurement teams
• Review incoming document transmittals and document register for nonconforming documents. Correct as necessary to ensure the register remains clean and compliant
• Create and manage approval of project documents
• Publish daily or weekly reports and logs identifying open workflows, mail items, submittals, and other documents requiring action
• Work with team members to ensure proper maintenance and retention of all qualifying documents and information
• Manage document control support resources for both engineering and construction management
• Provide training to project resources as part of the on-boarding process, both in person and virtual sessions
• Work with sub-contractors and suppliers during contract closeout to ensure all project documents are received prior to releasing retention payments
• Maintain flexibility to provide additional support as requested or required based on individual project needs
• Improve document control procedures to best fit Tesla’s Fremont Factory design and construction needs
• Understand Tesla EPC project life cycle to determine critical documents requiring control and implement new document control procedures if needed

Requirements:

• Associates Degree in Engineering, Construction or Relevant Industry (equivalent experience considered)
• Aconex experience preferred
• Advanced MS Excel skills
• Proficiency in Microsoft office suit
• Detail-oriented with exceptional organizational skills
• Demonstrated problem solving ability in cross-functional environment
• Innovative, Open-minded, collaborative, and a team-oriented attitude
• Strong work ethic; ability to work long hours, evenings and weekends as needed by the projects.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

Ability to commute/relocate:

• Fremont, CA 94538: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location